External Drives

To ensure your external drive is verifiably encrypted, please contact your local IT support to have your device encryption verified and inventoried.

UCLA Health Sciences asks you to only use an external drive when absolutely necessary. Please use other file sharing and file storage solutions such as Transfer.Mednet and Microsoft OneDrive.

USB Flash Drives

UCLA Health Sciences asks you to only use a USB flash drive when absolutely necessary. Please use other file sharing and file storage solutions such as Transfer.Mednet and Microsoft OneDrive. If you must use a flash drive, it must be encrypted.

For hardware encrypted USB flash drives, we recommend:

Prices apply when ordered through approved vendors. To receive these discounted prices, you must contact your department/group for assistance.

You may be able to find further discounts through online retail chains (e.g. Amazon.com, NewEgg.com, TigerDirect.com). It is your responsibility to ensure your USB flash drive is hardware encrypted and FIPS 140-2 Level 3 compliant.

External Hard Drives

Single-Platform

If your external hard drive is only used with one operating system platform (either Macintosh or Windows), it may be software encrypted with FileVault or BitLocker. After encryption, your external hard drive will only be usable with computers with the same operating system platform as the computer used to encrypt the drive. If your drive is encrypted with a Macintosh, it will only be usable with a Macintosh computer. Likewise if it is encrypted with a Windows computer, it will only be usable with a Windows computer. If you need to use your external hard drive with multiple OS platforms, you will need to purchase a hardware encrypted external hard drive.

It is not recommended to perform software encryption on an external hard drive that already has data stored on it. Please contact your local IT support for assistance.

Multi-Platform

If you need to use your external hard drive with multiple OS platforms, you will need to purchase a hardware encrypted external hard drive.

For hardware encrypted external hard drives, we recommend:

  • IronKey Basic H300 FIPS 140-2 Level 3:
    • Capacity
      • 500GB: $199 + tax
      • 1TB: $250 + tax
      • 2TB: $299 + tax
    • OS Compatibility
      • Windows 8.1/8/7/Vista (Business, Enterprise, and Home editions SP2)/XP (Professional and Home SP3)
      • Mac OS 10.6+ (including Mountain Lion OS) and Linux 2.6+ or higher
  • IronKey Basic H350 FIPS 140-2 Level 3: This drive is FIPS compliant and may be used for government grants.
    • Capacity
      • 500GB: $289 + tax
      • 1TB: $339 + tax
      • 2TB: $389 + tax
    • OS Compatibility
      • Windows 8.1/8/7/Vista (Business, Enterprise, and Home editions SP2)/XP (Professional and Home SP3)
      • Mac OS 10.6+ (including Mountain Lion OS) and Linux 2.6+ or higher